INDEX and MATCH with multiple criteria. Generic formula {= INDEX (range1, MATCH (1. You can use the SUMIFS function to perform multiple-criteria lookups on numeric data. To use SUMIFS like this, the lookup values must be numeric and unique to each set of possible criteria. Get over 200 Excel shortcuts for Windows and Mac in one handy.
The COUNTIFS function in Excel counts the number of cells in a range that match a set of multiple criteria. COUNTIFS extends the function which only allows one criteria. It is similar to, which will find the sum of all cells that match a set of multiple criteria. COUNTIFS function syntax The COUNTIFS function has the following syntax: =COUNTIFS(criteriarange1,criteria1, criteriarange2,criteria2.). criteriarange1 is the first range of cells.
criteria1 is the criteria should be matched against criteriarange1. Similarly, criteriarange2 is the second range of cells that should be matched against criteria2.
There are several things you need to remember when using the COUNTIFS function in a formula:. You can use up to XX criteriarange and criteria pairs in a single COUNTIFS function. Whether you have two or twenty criteria ranges, each one MUST be the same shape.
It's important to note that the COUNTIFS function takes all of the criteriarange/criteria pairs and counts only those instances where all of the pairs are true. This is best demonstrated with an example. Scenario One - COUNTIFS with one criterion Let's say we have a list of recent computer hardware purchases as shown here: Suppose we want to count how many times Desktop appears in the Product column. This can be done with a COUNTIF function - we don't need to use COUNTIFS at this point. Here's the formula to do this: =COUNTIF(B2:B13,'Desktop') Here's how that might look in our spreadsheet: Notice that although we don't need to use COUNTIFS in this scenario, COUNTIFS will return the same result. Also note that it is possible to use any rectangular criteria range. Our example above uses a criteria range that is 1 column wide and 12 rows deep (B2:B13).
It would also work if we used a criteria range that was, say, 2 columns wide and 12 rows deep, or even 12 columns wide and 1 row deep. COUNTIFS will simply count all of the cells in the range you specify that contain the criteria you specify. Scenario 2 - COUNTIFS with two criteria in different criteria ranges Once you understand how to use COUNTIFS with one criterarange and criteria, it becomes easy to extend it to two or more criteriarange/criteria combinations. For example, let's count the number of times the combination of Desktop and Monitor appear in our spreadsheet: =COUNTIFS(B2:B13,'Desktop',C2:C13,'Monitor') As you can see, this formula has returned the correct number of rows where both criteria are matched in their respective columns.
It's worth repeating one of the rules of COUNTIFS here - the two criteria ranges must be the same shape and size or your formula won't work, and will return a #VALUE error. Here's an example where the second criteria range is smaller than the first: =COUNTIFS( B2:B13,'Desktop', C2:C12,'Monitor') Scenario 3 - COUNTIFS with two criteria in the same criteria range Another common scenario is to use the same criteria with more than one criteriarange.
For example, suppose we want to count the number of times either Desktop or Server appear in the Product column. You might try this formula using COUNTIFS: =COUNTIFS(B2:B13,'Desktop',B2:B13,'Server') Unfortunately, this formula will return a value of 0, as shown here: This is a common mistake that even experienced Excel users make when using COUNTIFS (and its counterpart, ). The problem is that COUNTIFS looks in our criteriarange, B2:B13 and tries to count cells that contain both Desktop and Server. Remember that we wanted to count cells that contain either Desktop or Server.
Of course, there are no cells in our range that contain both Desktop and Server, so the result is 0. Ironically, the best way to find the answer in this scenario is so simple that it is often overlooked - just use two COUNTIF functions in your formula, rather than once COUNTIFS function, like this: =COUNTIFS(B2:B13,'Desktop')+COUNTIF(B2:B13,'Server') This yields the correct result, as shown here: In other words, we simply count all the rows that contain Desktop, and add those to the tally of rows that contain Server. Summary The COUNTIFS function allows you to count the number of times. We welcome your comments and questions about this lesson. We don't welcome spam. Our readers get a lot of value out of the comments and answers on our lessons and spam hurts that experience. Our spam filter is pretty good at stopping bots from posting spam, and our admins are quick to delete spam that does get through.
We know that bots don't read messages like this, but there are people out there who manually post spam. I repeat - we delete all spam, and if we see repeated posts from a given IP address, we'll block the IP address. So don't waste your time, or ours. Hey man im working on something similar but im a bit stuck. Was wondering if you can help me because this is similar. Here is my dilemma: im trying to do the criteria match with the 2 criterias, however for the second criteria i want the home score to be great than the vis. (with the first being the team name at home but ive got that sorted it just keeps coming up the value thing when i try complete the rest, here is what i have so far - =COUNTIFS(Table2HOME TEAM,'stuttgart',Table2,Table2HOME SCORETable2VIS.
SCORE) break that down: =COUNTIFS first criteria (Table2HOME TEAM,'stuttgart', this is fine so far. But when i add the next bit.
Table2,Table2HOME SCORETable2VIS. SCORE) what is it exactly im doing wrong with it lol.
Excel has many functions where a user needs to specify a single or multiple criteria to get the result. For example, if you want to count cells based on multiple criteria, you can use the COUNTIF or COUNTIFS functions in Excel. This tutorial covers various ways of using a single or multiple criteria in COUNTIF and COUNTIFS function in Excel.
While I will primarily be focussing on COUNTIF and COUNTIFS functions in this tutorial, all these examples can also be used in other Excel functions that take multiple criteria as inputs (such as SUMIF, SUMIFS, AVERAGEIF, and AVERAGEIFS). This Tutorial Covers:.
An Introduction to Excel COUNTIF and COUNTIFS Functions Let’s first get a grip on using and functions in Excel. Excel COUNTIF Function (takes Single Criteria) Excel COUNTIF function is best suited for situations when you want to count cells based on a single criterion. If you want to count based on multiple criteria, use COUNTIFS function. Syntax =COUNTIF(range, criteria) Input Arguments.
range – the range of cells which you want to count. criteria – the criteria that must be evaluated against the range of cells for a cell to be counted. Excel COUNTIFS Function (takes Multiple Criteria) Excel COUNTIFS function is best suited for situations when you want to count cells based on multiple criteria. Syntax = COUNTIFS(criteriarange1, criteria1, criteriarange2, criteria2) Input Arguments. criteriarange1 – The range of cells for which you want to evaluate against criteria1.
criteria1 – the criteria which you want to evaluate for criteriarange1 to determine which cells to count. criteriarange2 – The range of cells for which you want to evaluate against criteria2. criteria2 – the criteria which you want to evaluate for criteriarange2 to determine which cells to count. Now let’s have a look at some examples of using multiple criteria in COUNTIF functions in Excel. Using NUMBER Criteria in Excel COUNTIF Functions #1 Count Cells when Criteria is EQUAL to a Value To get the count of cells where the criteria argument is equal to a specified value, you can either directly enter the criteria or use the cell reference that contains the criteria.
Below is an example where we count the cells that contain the number 9 (which means that the criteria argument is equal to 9). Here is the formula: =COUNTIF($B$2:$B$11,D3) In the above example (in the pic), the criteria is in cell D3. You can also enter the criteria directly into the formula. For example, you can also use: =COUNTIF($B$2:$B$11,9) #2 Count Cells when Criteria is GREATER THAN a Value To get the count of cells with a value greater than a specified value, we use the greater than operator (“”).
We could either use it directly in the formula or use a cell reference that has the criteria. Whenever we use an operator in criteria in Excel, we need to put it within double quotes. For example, if the criteria is greater than 10, then we need to enter “10” as the criteria (see pic below): Here is the formula: =COUNTIF($B$2:$B$11,”10″) You can also have the criteria in a cell and use the cell reference as the criteria. In this case, you need NOT put the criteria in double quotes: =COUNTIF($B$2:$B$11,D3) There could also be a case when you want the criteria to be in a cell, but don’t want it with the operator. For example, you may want the cell D3 to have the number 10 and not 10. In that case, you need to create a criteria argument which is a combination of operator and cell reference (see pic below): =COUNTIF($B$2:$B$11,””&D3) NOTE: When you combine an operator and a cell reference, the operator is always in double quotes. The operator and cell reference are joined by an ampersand (&). #3 Count Cells when Criteria is LESS THAN a Value To get the count of cells with a value less than a specified value, we use the less than operator (“5″,$B$2:$B$11,”=) and less than equal to (=5″,$B$2:$B$11,”5″)-COUNTIF($B$2:$B$11,”10″) In the above formula, we first find the number of cells that have a value greater than 5 and we subtract the count of cells with a value greater than 10.
This would give us the result as 5 (which is the number of cells that have values more than 5 and less than equal to 10). If you want the formula to include both 5 and 10, use the following formula instead: =COUNTIF($B$2:$B$11,”=5″)-COUNTIF($B$2:$B$11,”10″) If you want the formula to exclude both ‘5’ and ’10’ from the counting, use the following formula: =COUNTIF($B$2:$B$11,”=5″)-COUNTIF($B$2:$B$11,”10″)-COUNTIF($B$2:$B$11,10) You can have these criteria in cells and use the cells references, or you can use a combination of operators and cells references.
Using TEXT Criteria in Excel Functions #1 Count Cells when Criteria is EQUAL to a Specified text To count cells that contain an exact match of the specified text, we can simply use that text as the criteria. For example, in the dataset (shown below in the pic), if I want to count all the cells with the name Joe in it, I can use the below formula: =COUNTIF($B$2:$B$11,”Joe”) Since this is a text string, I need to put the text criteria in double quotes. You can also have the criteria in a cell and then use that cell reference (as shown below): =COUNTIF($B$2:$B$11,E3) NOTE: You can get wrong results if there are leading/trailing spaces in the criteria or criteria range. Make sure you before using these formulas.
#2 Count Cells when Criteria is NOT EQUAL to a Specified text Similar to what we saw in the above example, you can also count cells that do not contain a specified text. To do this, we need to use the not equal to operator. Suppose you want to count all the cells that do not contain the name JOE, here is the formula that will do it: =COUNTIF($B$2:$B$11,”Joe”) You can also have the criteria in a cell and use the cell reference as the criteria. In this case, you need NOT put the criteria in double quotes (see pic below): =COUNTIF($B$2:$B$11,E3) There could also be a case when you want the criteria to be in a cell but don’t want it with the operator. For example, you may want the cell D3 to have the name Joe and not Joe. In that case, you need to create a criteria argument which is a combination of operator and cell reference (see pic below): =COUNTIF($B$2:$B$11,””&E3) When you combine an operator and a cell reference, the operator is always in double quotes.
The operator and cell reference are joined by an ampersand (&). Using DATE Criteria in Excel COUNTIF and COUNTIFS Functions Excel store date and time as numbers. So we can use it the same way we use numbers.
#1 Count Cells when Criteria is EQUAL to a Specified Date To get the count of cells that contain the specified date, we would use the equal to operator (=) along with the date. To use the date, I recommend using the DATE function, as it gets rid of any possibility of error in the date value.
So, for example, if I want to use the date September 1, 2015, I can use the as shown below: =DATE(2015,9,1) This formula would return the same date despite regional differences. For example, would be September 1, 2015 according to the US date syntax and January 09, 2015 according to the UK date syntax.
However, this formula would always return September 1, 2105. Here is the formula to count the number of cells that contain the date: =COUNTIF($A$2:$A$11,DATE(2015,9,2)) #2 Count Cells when Criteria is BEFORE or AFTER to a Specified Date To count cells that contain date before or after a specified date, we can use the less than/greater than operators. For example, if I want to count all the cells that contain a date that is after September 02, 2015, I can use the formula: =COUNTIF($A$2:$A$11,””&DATE(2015,9,2)) Similarly, you can also count the number of cells before a specified date. If you want to include a date in the counting, use and ‘equal to’ operator along with ‘greater than/less than’ operator. You can also use a cell reference that contains a date.
In this case, you need to combine the operator (within double quotes) with the date using an ampersand (&). See example below: =COUNTIF($A$2:$A$11,””&F3) #3 Count Cells with Multiple Criteria – Between Two Dates To get a count of values between two values, we need to use multiple criteria in the COUNTIF function. We can do this using two methods – One single COUNTIFS function or two COUNTIF functions. METHOD 1: Using COUNTIFS function COUNTIFS function can take multiple criteria as the arguments and counts the cells only when all the criteria are TRUE. To count cells with values between two specified dates (say September 2 and September 7), we can use the following COUNTIFS function: =COUNTIFS($A$2:$A$11,””&DATE(2015,9,2),$A$2:$A$11,”=) and less than equal to (=”&DATE(2015,9,2),$A$2:$A$11,””&F3,$A$2:$A$11,””&DATE(2015,9,2))-COUNTIF($A$2:$A$11,””&DATE(2015,9,7)) In the above formula, we first find the number of cells that have a date after September 2 and we subtract the count of cells with dates after September 7. This would give us the result as 7 (which is the number of cells that have dates after September 2 and on or before September 7). If you don’t want the formula to count both September 2 and September 7, use the following formula instead: =COUNTIF($A$2:$A$11,”=”&DATE(2015,9,2))-COUNTIF($A$2:$A$11,””&DATE(2015,9,7)) If you want to exclude both the dates from counting, use the following formula: =COUNTIF($A$2:$A$11,””&DATE(2015,9,2))-COUNTIF($A$2:$A$11,””&DATE(2015,9,7)-COUNTIF($A$2:$A$11,DATE(2015,9,7))) Also, you can have the criteria dates in cells and use the cells references (along with operators in double quotes joined using ampersand).
Using WILDCARD CHARACTERS in Criteria in COUNTIF & COUNTIFS Functions There are three:. (asterisk) – It represents any number of characters. For example, ex. could mean excel, excels, example, expert, etc. (question mark) – It represents one single character. For example, Tr?mp could mean Trump or Tramp. (tilde) – It is used to identify a wildcard character (,.,?) in the text.
You can use COUNTIF function with wildcard characters to count cells when other inbuilt count function fails. For example, suppose you have a data set as shown below: Now let’s take various examples: #1 Count Cells that contain Text To count cells with text in it, we can use the wildcard character. (asterisk). Since asterisk represents any number of characters, it would count all cells that have any text in it.
Here is the formula: =COUNTIFS($C$2:$C$11,”.”) Note: The formula above ignores cells that contain numbers, blank cells, and logical values, but would count the cells contain an apostrophe (and hence appear blank) or cells that contain empty string (=””) which may have been returned as a part of a formula. Here is a detailed tutorial on handling cases where there is an empty string or apostrophe. Here is a on handling cases where there are empty strings or apostrophes. Below is a that explains different scenarios of counting cells with text in it. #2 Count Non-blank Cells If you are thinking of using function, think again. Try it and it might fail you. COUNTA will also count a cell that contains an empty string (often returned by formulas as =”” or when people enter only an apostrophe in a cell).
Cells that contain empty strings look blank but are not, and thus counted by the COUNTA function. COUNTA will also count a cell that contains an empty string (often returned by formulas as =”” or when people enter only an apostrophe in a cell). Cells that contain empty strings look blank but are not, and thus counted by the COUNTA function. So if you use the formula = COUNTA(A1:A11), it returns 11, while it should return 10.
Here is the fix: =COUNTIF($A$1:$A$11,”?.”)+COUNT($A$1:$A$11)+SUMPRODUCT(–ISLOGICAL($A$1:$A$11)) Let’s understand this formula by breaking it down:. COUNTIF($N$8:$N$18,”?.”) – This part of the formula returns 5. This includes any cell that has a text character in it. Represents one character and. represents any number of characters.
Hence, the combination?. in the criteria forces excel to count cells that have at least one text character in it. COUNT($A$1:$A$11) – This counts all the cells that contain numbers. In the above example, it returns 3. (–($A$1:$A$11) – This counts all the cells that contain logical values. In the above example, it returns 2. #3 Count Cells that contain specific text Let’s say we want to count all the cells where the sales rep name begins with J. This can easily be achieved by using a wildcard character in COUNTIF function.
Here is the formula: =COUNTIFS($C$2:$C$11,”J.”) The criteria J. specifies that the text in a cell should begin with J and can contain any number of characters. If you want to count cells that contain the alphabet anywhere in the text, flank it with an asterisk on both sides. For example, if you want to count cells that contain the alphabet “a” in it, use.a. as the criteria. This article is unusually long compared to my other articles.
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You May Also Find the following tutorials useful:. My friend came to me and gave a task in excel to delete blank row from the data so the worksheet would be convenient to further handling. That sheet has contain more than 20000 thousand rows. So defiantly manually would be like headache! I did know about ready-made option available to find blank rows but it takes too much processing time and also uses processor.
So I added one column to left most of the data and applied IF and COUNTBLANK formulas.an i knew the column count is 172. If I got the 172 in the cell it means the row is blank. And the i attached that cell function to the last row count and Walla.
I filtered 172 and removed the blank rows and again unfiltered the data.and at the end I have required format of worksheet. I just took 20 seconds to do that.